Hearing Terms & Conditions

Please read the following Hearing Terms & Conditions.

These Hearing Terms and Conditions ( “Hearing Terms”) govern any relations regarding booking or using hearing facilities or services (“Hearing Services”) between the New York International Arbitration Center (“NYIAC”), the party reserving space at NYIAC (the “Booking Party”), and each Non-Booking Party (as defined below) that becomes jointly and severally liable under these Terms in accordance with Paragraph 3 below.  These Terms incorporate by reference NYIAC’s Terms of Use and to the extent that there is any conflict between these Hearing Terms and NYIAC’s Terms of Use, these Hearing Terms shall prevail.

Application

  1. Payment of a deposit fee or rental fee for reservation of space at NYIAC constitutes acceptance of these Hearing Terms by the Booking Party.
  2. When making a reservation, the Booking Party shall inform NYIAC of the name and contact details of any other person that will use, together with the Booking Party, the NYIAC facilities at any point during the hearing period (the “Non-Booking Party” and, with the Booking Party, the “Users”). The term “Users” includes counsel, clients, members, employees, contractors, vendors, volunteers and associated persons of any Booking Party or Non-Booking Party.
  3. The Booking Party shall notify each Non-Booking Party of these Hearing Terms and shall be responsible for ensuring the Non-Booking Party’s compliance with the Terms. If the Booking Party fails to notify any Non-Booking Party of these Hearing Terms, the Booking Party shall be liable for violation of these Hearing Terms by such Non-Booking Party. If the Booking Party notifies a Non-Booking Party of these Hearing Terms, then the use of NYIAC’s facilities pursuant to the Booking Party’s reservation shall be deemed to constitute acceptance of these Hearing Terms by such Non-Booking Party, and such Non-Booking Party shall become jointly and severally liable, together with the Booking Party, for any violation of these Hearing Terms by the Users.

Payment

  1. Reservations require a deposit. Reservations are not secured until the deposit is paid. If a reservation is made more than 30 days before the first day of the booking, the deposit is 50% of the rental price. The deposit is non-refundable.
  2. The balance of 50% of the rental price is due 30 days before the first day of the booking start date.
  3. If a reservation is made within 30 days of the first day of the booking start date, payment of 100% of the rental price is required to secure a reservation.
  4. Payments should be made by wire transfer to the account recited in the banking details provided in the invoice.  Account Name: New York International Arbitration Center, Inc. Users are responsible for paying any and all fees associated with any wire transfer, including any foreign wire transfer transaction fees imposed by NYIAC’s bank.
  5. NYIAC may impose a late fee of up to $100 for overdue invoices.

Cancellation

  1. Cancellation requests must be in writing (letter or email).
  2. There are no refunds for cancellation requests received 30 days or less prior to the first day of the booking start date. In such cases, 100% of the rental price is forfeited.

Hours of Operation

  1. NYIAC is open from 9 a.m. to 6 p.m., Monday to Friday. NYIAC facilities may be available outside these hours with advance notice for an additional fee.
  2. If extended access is agreed, the additional fees (over and above the daily rental fees) will be assessed via invoice. Users will also be responsible for charges relating to overtime services provided by the building (e.g., overtime air conditioning, freight elevator access, cleaning).

Additional Services

  1. Users may incur additional charges for catering and other administrative services requested by the User and undertaken by NYIAC on the User’s behalf. These services will be billed by NYIAC in advance of onsite arrival, or depending on the circumstances, at the conclusion of the hearing.

User Representations

  1. In connection with their use of NYIAC facilities, Users agree to abide by all applicable laws and regulations and to meet all landlord requirements upon reasonable notice.
  2. Users assume the risk of damage, loss or theft of their property and personal effects at NYIAC.
  3. The Booking Party and each Non-Booking Party that becomes jointly and severally liable hereunder in accordance with Paragraph 3 shall be responsible to NYIAC for any loss or damage caused by any User to NYIAC property during their use of the NYIAC facilities.

Liability Cap and Dispute Resolution

  1. NYIAC’S AGGREGATE LIABILITY FOR ANY AND ALL LOSSES, EXPENSES, DAMAGES, LIABILITY, AND CLAIMS UNDER THESE TERMS SHALL NOT EXCEED THE DEPOSIT OR RENTAL FEE ACTUALLY PAID BY THE BOOKING PARTY.
  2. Any claim or dispute arising under or in connection with these Hearing Terms or the Hearing Services, is governed by and shall be construed in accordance with the laws of the State of New York, U.S.A., without regard to its principles of conflicts of law to the extent that they would lead to the application of the law of any other jurisdiction.
  3. Any dispute arising out of or relating to these Hearing Terms or the Hearing Services, or the breach, termination or validity thereof, shall be finally resolved by arbitration administered by the CPR Rules for Non-Administered Arbitration by a sole arbitrator. If the parties fail to agree on appointment of an arbitrator within 30 days of the notice of arbitration, the arbitrator shall be appointed with the assistance of CPR Dispute Resolution Services. Judgment on the award rendered by the arbitrator may be entered in any court having jurisdiction thereof. You consent to the exclusive jurisdiction of the federal and state courts located in New York County, NY, U.S.A., and waive any jurisdictional, venue or inconvenient forum objections thereto. You further agree that the United Nations Convention on the International Sale of Goods will not apply to this these Terms.

Last updated November 11, 2024

Should you require information, please contact us or call +1 (917) 300-9550.